COUNCIL – Public Question Time

Council meeting – Public Question Time


You can use this form to

  • Ask a question directly of Council at a Council Meeting

Please note

  • Only ONE question per form submission.
  • Submission must be received no later than 10:00am on the day prior to the meeting.
  • A time is set aside for public questions during a Council meeting at which time each question will be read after the Chairman has looked at its contents and determined that the question is appropriate.
  • Statements and opinions are not permitted during question time and will not be read to the meeting.
  • The Chairman may disallow any question. This may be because the question is repetitive of a question already asked, objectionable, irrelevant, raises an issue of a confidential nature or is asked to embarrass a Councillor or Council officer. The Chairman will provide reasons where a question is disallowed. Questions considered to be inappropriate will be made available to Councillors on request.
  • The Chairman will nominate the appropriate Councillor or Council officer to answer the question or elect to answer it himself/herself.
  • No debate or discussion of the questions or answers is permitted.
  • The Chairman may elect to take a question on notice in which case a written response will generally be provided within 10 working days.
  • A summary of the text of the question and the response will be recorded in the minutes of the Council meeting.

Who can use this form

  • Any community member

While completing this form, we will request

  • Your contact details (including your name, address, phone and email)
  • Your question

It will take about 5 minutes to complete this form.

After you submit this form

  • We will send you an email receipt to confirm we have received your submission

What happens with your information?

The information requested in this form is collected by Swan Hill Rural City Council to assist us in responding to your question.

Your name, suburb and question may be read out at the Council meeting and will be recorded in the Council meeting minutes but will not be used for any other purpose unless required by law.

We will handle any personal information you provide on this form in accordance with the Privacy and Data Protection Act 2014. We record this information on our customer databases and make it available to relevant Council staff in line with our Privacy Statement.

You can access your personal information by contacting our Privacy Officer.